#GetThingsDone With The Hotdesk App
Product Guide
Hotdesk’s app is the go-to platform to ensure you #GetThingsDone
Key Takeaways
- The Hotdesk app lets you search, filter, and book workspaces — desks, meeting rooms, and offices — within just a few clicks.
- Hottest Picks Nearby uses your current location to surface the most booked and trending venues around you.
- Book by the hour, day, month, or year — with real-time availability, pricing, and amenity details on every listing.
- Workspace hosts can list spaces on Hotdesk to turn underutilized real estate into revenue-generating assets.
Hotdesk revolutionizes the way you search for and book your next workspace. Within just a few clicks you’ll be on your way to your favorite co-working space, ideal remote working office or your new plug and play office. Hotdesk’s app has put the user experience at the forefront of its design. Understanding your needs and requirements as well as offering potential solutions based on prior searches makes Hotdesk what you need to unleash your productivity.
Discover Workspaces Near You
Perhaps you weren’t aware that there’s a popular co-working space just around the corner from you, well Hotdesk’s intuitive Hottest Picks Nearby uses your current location to offer you the most booked and highest trending venues around you.
Filter and Find the Right Space
If you’re already aware of the type of space you’re looking for, then the Hotdesk app allows you to filter locations based on your preferences. Looking for a desk for an hour, Hotdesk will display all the available hotdesks within your location with relevant prices. If you and your team would rather conduct your weekly meeting somewhere easily accessible for all team members, you can search for meeting rooms in the preferred location. If your company is looking to upsize, downsize or just modernize your current setup, Hotdesk also displays available office spaces including information such as monthly prices, front desk services and parking availability along with a ton more to make your decision easier.
| What You Need | How Hotdesk Helps |
|---|---|
| A desk for an hour | Displays all available hotdesks in your location with relevant prices |
| A meeting room for the team | Search by location for rooms easily accessible to all team members |
| An office to upsize, downsize, or modernize | Shows available offices with monthly prices, front desk services, parking, and more |
| A 24-hour space for an all-nighter | Book spaces like WeWork that are open 24 hours a day |
| A space within 30 minutes | Book a desk for an hour within 30 minutes of the current time |
Book in Minutes
Once you’ve chosen your next working location, you’ll transition onto the booking page, which provides a clear visual of the space you’ve chosen along with relevant information about the operating hours of the location, the amenities included and the price. When you’re ready, click the preferred date and time to proceed with your booking. Do you have a Zoom call in 30 minutes but need a space to take it from? No problem, you can book a desk for an hour within 30 minutes of the current time. Want to pull an all-nighter before your exam, no problem. Book a space at WeWork, which is open 24 hours a day. If you’d rather filter availability by price, then that’s also an option.
Manage Your Bookings
As soon as you’ve confirmed your booking you’ll receive an email confirmation as well as a notification in your Hotdesk inbox. Through the app you’ll be able to see your past bookings as well as upcoming bookings. Want to cancel a booking, you can do so directly from the app 48 hours in advance.
Booking Management at a Glance
Email confirmation + in-app notification on every booking. View past and upcoming bookings. Cancel directly from the app up to 48 hours in advance.
For Workspace Hosts
If your organization has available office space whether that’s a meeting room, an office or a desk, Hotdesk is here to help you. Hotdesk will provide marketing support, access to an extensive user base and a team on standby to support and help you. Hotdesk can help turn your underutilized space into value, revenue generating assets within just a few clicks.
The Hotdesk App: Users vs. Hosts
For Users
- Discover trending workspaces near you
- Filter by space type, location, and price
- Book in minutes — from 1 hour to 1 year
- Manage and cancel bookings in-app
For Hosts
- Marketing support for your listings
- Access to an extensive user base
- Dedicated team on standby
- Turn idle space into revenue generators
The Hotdesk app aims to be your go-to platform for all your working requirements. If you believe the app or the user experience can be better, leave feedback so Hotdesk can continue to improve. Utilizing the valuable feedback, the Hotdesk app continues to incorporate features that will make your experience the best it can be to ensure you #GetThingsDone!
Frequently Asked Questions
How does the Hotdesk app work?
The Hotdesk app lets you search for and book workspaces within just a few clicks. You can filter locations based on your preferences — desks, meeting rooms, or offices — with relevant prices. The app uses your current location to show the most booked and trending venues nearby via its Hottest Picks Nearby feature.
What can you book on the Hotdesk app?
You can book desks for an hour, meeting rooms for team sessions, and private offices for longer-term needs. The app displays available workspace options within your location along with information such as monthly prices, front desk services, parking availability, and more.
How fast can you book a workspace on Hotdesk?
You can book a workspace very quickly on Hotdesk. For example, you can book a desk for an hour within 30 minutes of the current time if you have a Zoom call coming up. The booking page provides a clear visual of the space, operating hours, amenities, and pricing so you can confirm instantly.
Can you cancel a booking on the Hotdesk app?
Yes, you can cancel a booking directly from the Hotdesk app 48 hours in advance. The app also lets you view your past bookings and upcoming bookings, and you receive email confirmations and in-app notifications for every booking.
How can workspace hosts use the Hotdesk app?
If your organization has available office space — whether a meeting room, office, or desk — Hotdesk provides marketing support, access to an extensive user base, and a team on standby to help. Hotdesk helps turn underutilized space into value-generating, revenue-producing assets within just a few clicks.
